Assistant Secretary


To work closely with the General Secretary and your assigned Team Head. To support the General Secretary with the running of the MAA Committee

Key responsibilities and objectives of the job:

  • To complete any tasks given by the General Secretary and your assigned team Head
  • To be a pastoral care for your assigned team in their projects
  • To organise, attend and minute your assigned team meetings
  • To manage the recruitment of your assigned team
  • Dealing with correspondence
  • To ensure up-to-date records are kept of committee members
  • To add and notify committee members to the relevant drives
  • Reminding your team Head and team members of important tasks and deadlines.
  • Implementing and maintaining procedures/administrative systems
  • To escalate any issues to the relevant executive committee (Heads)

Key Skills

  • Organisation
  • Team Work
  • Budget Management
  • Communication- Written and Verbal
  • Interpersonal Skills
  • Time Management
  • Attention to detail

Essential Experience

  • Ability to prioritise workload
  • Experience of committee work and procedures
  • Minute taking

Desirable Characteristics

  • Punctuality
  • Enthusiasm
  • Efficiency 
  • Decisive
  • Impartiality, fairness and the ability to respect confidences
  • Approachable and sensitive to the feelings of others
  • Ability to work well with the lead