Assistant Secretary

Overview

To work closely with the General Secretary and your assigned Team Head and to support the General Secretary with the running of the MAA Committee

Key responsibilities and objectives of the job:

  • To complete any tasks given by the General Secretary and your assigned team Head
  • To be a pastoral care for your assigned team in their projects
  • To organise, attend and minute your assigned team meetings
  • To manage the recruitment of your assigned team
  • Dealing with correspondence
  • To ensure up-to-date records are kept of committee members
  • To add and notify committee members to the relevant drives
  • Reminding your team Head and team members of important tasks and deadlines.
  • Implementing and maintaining procedures/administrative systems
  • To escalate any issues to the relevant executive committee (Heads)

Key Skills

  • Organisation
  • Team Work
  • Budget Management
  • Communication- Written and Verbal
  • Interpersonal Skills
  • Time Management
  • Attention to detail

Essential Experience

  • Ability to priorities workload
  • Experience of committee work and procedures
  • Minute taking

Desirable Characteristics

  • Punctuality
  • Enthusiasm
  • Efficiency 
  • Decisive
  • Impartiality, fairness and the ability to respect confidences
  • Approachable and sensitive to the feelings of others
  • Ability to work well with the lead

Working Hours

As a charity run mainly by students we understand applicants may have to balance their studies and other personal commitments. Working hours are therefore flexible however, we expect all volunteers to be committed to their role and dedicate several hours a week to their work.